File Backup Strategies for Photographers

 

 

 

Redundancy, Redundancy, Redundancy …

 

was 13 years old when man triumphantly walked on the moon. One of the finer attributes of NASA and the space program at the time was the concept of redundancy.

 

It was one of the reasons that Apollo 13, despite all of its incredible challenges, made it back safely. There was a backup for every system, and even the backups were frequently backed up. In the harsh and unforgiving environment of outer space, nothing was left to chance.

 

You should be treating your digital files the same way. This lack of redundancy in properly archiving your digital files is one of the weakest links in digital imaging for photographers.

 

Your images are too important!  Make your archiving system redundant and back up AT LEAST TWICE on different media.

 

I cannot tell you how many horror stories I’ve heard from clients who’ve had all of their images on a single hard drive – and it failed. They, of course, lost ALL of their files – all of the blood, sweat, tears, expense and creativity that went into creating those images was gone forever.

 

So, what to do?

 

Here is a 3-Step approach that should take care of everything, placed in order of importance:

 

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•  Step One: Back Up Offsite

 

I consider this step mandatory – and it’s easy!

 

One of the best ways to backup and protect your images is to use an off-site web-based backup service, such as iDrive (this is what I use) or Carbonite. For about $100 a year, you can back up your entire computer. It’s “cheap insurance”!

 

Not only that, but since it’s offsite, your images are protected in the event you lose your images at home due to theft, accidents or natural disaster (fire, flood, etc). Don’t put this off – do it today!

 

•  Step Two: Back Up Onsite

 

Here’s a suggested (and relatively inexpensive) way of backing up your images onsite:

 

1. You have the original files on your computers’ hard drive.

 

2. Buy an External Hard Drive or Flash Drive. They’re available for anywhere from $20 on up, depending on features and the amount of information to be stored. Personally, I use a RAID Hard Drive, which backs up to 2 separate hard drives – all in one unit (more “redundancy”!).

 

3. Back up your important images to the External Hard Drive or Flash Drive.

 

By the way, if you are on a Mac, upgrade to OS 10.5 or later immediately! The “Time Machine” feature is worth the price alone. Not only does it back up your complete computer, the OS, Data, and applications, including multiple hard drives, but it allows you to go “back in time” to retrieve a file that you’ve deleted days or even weeks ago.

 

•  Step 3: Backup Onsite and Store Offsite

 

A better solution for your absolutely critical images is to buy multiple external hard drives and store them off-site, such as a safe-deposit box.  I use 2, rotating them about once a month.

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So, here’s an example of how I make sure I’m “backed-up”:

 

First, I’m on a computer that’s A) using iDrive (with automatic backup) and B) has an External RAID Hard Drive connected to it via USB.

 

Next, let’s assume I’ve got a file on my computer called “MustSave123_M.tif” – – I want 3 copies total (double redundancy), and I’ve already got 2 copies (redundancy) saved: one on the Internal Hard Drive of my computer, plus one on iDrive, which is saved offsite.

 

Finally, I’m going to save this file to a designated spot on my External Hard Drive – – Now I’ve got 3 copies (4, if you take the RAID Hard Drive into consideration).  Not only that, but as I rotate the external hard drives, my 3rd (and 4th) copy is (eventually) offsite.

 

It’s better to be a bit messy and backed up than to not be backed up at all!

 

If you get busy (like we all do!) and don’t have time to look through your External Hard Drive to find a specific location to save a file, then try this: Create a Master Back-Up Folder on your Desktop, and save files that you want to “back up” directly into this folder as your day progresses.  I call mine “Clean this up!!!”  – – that’s because my Master Back-Up Folder serves 2 purposes:

 

1) I can organize when I’m less harried, and …

 

2) I’m assured of “redundancy” as I’m in the habit of saving this Master Back-Up Folder to my External Hard Drive daily.

 

 

Bottom line, be like NASA – be “redundant”!

 

Don’t use just one strategy, use more than one – better safe than sorry!

 

 

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•  By the way, this is all based on my Photoshop book designed for photographers, “Not just another Photoshop Book”available exclusively on Amazon:

https://www.amazon.com/dp/B07HNLS1Q2

 

Questions? Please contact me – also, feel free to comment and tell your photography friends!

 

Thx again, and cheers,

 

John Watts 🙂

john@wattsdigital.com

 

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